AP Integration with PCSchool

AP Integration with PCSchool

Improve efficiency through end-to-end creditor invoice process automation

UpFlow Solutions delivers document and workflow automation applications that improve the operation of any organisation by connecting users with the information they need to work more efficiently and effectively.

PCSchool customers can use solutions from UpFlow Solutions to automatically extract invoice data (significantly reducing data entry), route creditor invoices through a custom approval process and deposit the approved invoice data directly into PCSchool, This is done using the PCSchool FileBound Module and requires no human intervention.

Benefits

Remove Bottlenecks

Ensure that invoices are paid on time with less effort. No more time spent passing paper around, matching invoices to POs or other documentation, or chasing down approvals.

Enforce Compliance

Automated workflow guarantees that all of the proper procedures are followed and documented, enabling compliance with audits and preventing fraud.

Increased Visibility

The status of an invoice can be obtained quickly at any time.  Advanced analytics expose data about transaction volumes, financial liabilities and vendor interactions to identify areas for improvement.

Eliminate missing and duplicate invoices

Physical invoice routing around a campus means that AP teams often lose track of invoices.  This can lead to vendors sending invoices a second time which in turn risks the likelyhood of a doublepayment occuring.  A visible electronic routing process not only lets the AP team keep track of the invoices, but can also alert them if a duplicate invoice arrives prior to the approval of the original invoice.

Free up valuable physical space

Storing documents electronically not only provides faster access and easier availability to invoice documents, but it also means you no longer need to have all those file cabinets or be sending document cartons to offsite storage.

Cut costs and delays 

Invoices enter the system quickly, are routed automatically, and are accessible from anywhere.  Thus reducing the amount of labour needed to complete AP processing.  Costs for moving, filing, securing and storing paper documents are also eliminated.

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